Via the SharePoint ECM Team. Continuing from my post series about Records Management in SharePoint the following information outlines how SharePoint 2010 provides enhanced eDiscovery. How SharePoint Server 2010 supports eDiscovery There are two parts to eDiscovery in SharePoint Server: finding relevant documents, and restricting what users can do with the documents once they have been identified. A hold is a set of documents that might be produced as part of an eDiscovery request. Within SharePoint Server, you enable or disable the Hold and eDiscovery feature at the level of an individual site. This feature is enabled by default in a Records Center site, and is disabled by default in all other types of sites. The Hold and eDiscovery feature enables you to create and manage holds, to add items to a hold, and to use search to disco ...[Read More]

Continuing on from my last post here are some more details about In-Place Records management in SharePoint 2010. Using a Records archive vs in place records management in SharePoint 2010 In Microsoft SharePoint Server 2010 you can manage records in an archive, or you can manage records in the same document repository as active documents. With the Microsoft SharePoint Server 2010 in-place approach, when you declare that a document has become a record, the record remains in place, but Microsoft SharePoint Server 2010 now manages it as a record. For example, a document might get a different retention policy when it is declared to be a record, or users might not be able to edit it. Designing for in-place records management with SharePoint 2010 In Microsoft SharePoint Server 2010 you can manage records in an archive, or you can use ...[Read More]

There is much talk about PRA (Public Records Act) Compliance and it usually comes up in so many conversations that I’ve been having. Lot of the times I get the following question “So is SharePoint 2010 PRA Compliant?” Now for my readers who are NOT from New Zealand go over to NZ Archives site on what PRA compliance guidelines have been set out for NZ [ http://archives.govt.nz/advice/digital-continuity-action-plan ]. In a previous post many moons ago I did an overview on “SharePoint DoD 5015.2 and what it means to New Zealand public agencies who are looking at PRA compliance” . Which was just an overview. You’d also notice that some of my previous links to Archives.govt.nz has changed which I’ve updated as well. (Hmm change.. PRA.. ) This current post is most relevant to anyone who is working in the NZ public sector who are using or pla ...[Read More]